Concierge Pilot · Dental Edition
Hear how our automated receptionist sounds (972) 360-9647 // 2-MIN DEMO

The AI front desk that never sleeps.

One platform for the modern dental practice. AI answers every call, books every appointment, runs every recall, and lets your team focus on patients in the chair — not the phone, the inbox, or the spreadsheet.

24/7AI receptionist
8+tools replaced
~40%fewer no-shows
D
Midlothian Dental — Today
Live ops dashboard · Tuesday
Calls handled
47
↑ 12 vs avg
Appts booked
19
↑ 6 by AI
Recalls sent
122
↑ 28%
Active AI call · 1:42
Patient: Hi, I'm calling to schedule a cleaning for my son…
AI: Of course — what's your son's name and date of birth?
Patient: Marcus Thompson, March 4 2017…
AI: Found him. Last cleaning was January — he's due. Tuesday at 4:15?
Hygienist 1 · Dr. Smith3 chairs filled
Hygienist 2 · Dr. Lee2 chairs filled
Open slots today5 → 2 (live)
Recalls due this week28 → 12 booked
The dental practice patchwork

Most practices run on eight or nine different systems.

Each one solves a piece. None of them talk to each other. Your team spends half the day moving data between screens that should already share it.

Practice Management
Dentrix · Eaglesoft · Open Dental
The chart and the schedule
Phone
Vonage · RingCentral
Inbound calls + voicemails
Reminders
Lighthouse 360 · NexHealth
Text + email reminders, recalls
Insurance
Vyne Trellis · Onederful
Eligibility + claims
Online Scheduling
LocalMed · Zocdoc
Public-facing booking widget
Reviews
Birdeye · Podium
Google review requests
Marketing
Mailchimp · Constant Contact
Newsletters + reactivation
Forms
Modento · YAPI
New-patient intake on iPads
What it costs you today. A typical single-location practice pays $1,800 – $3,200 / month across these tools — plus the salary of a front-desk team buried in screens instead of in conversation with patients.
$1,800 – $3,200 / mo
Built for dental ops

One platform. Every system your practice runs on.

Designed with real DSO and private-practice operators. Every feature is one your team will use this week.

AI Phone Receptionist

Answers every inbound call, 24/7. Books cleanings, reschedules, handles new-patient intake, confirms insurance, transfers urgent calls to staff. Sounds human. Costs less than one shift of a part-time receptionist per month.

Smart Scheduling

Real-time view of the operatory. AI-suggested filling for last-minute openings, hygienist load balancing, automatic recall-to-slot matching, color-coded chair status.

Patient Portal

Patients pre-fill new-patient forms on any device, sign HIPAA + consent, see their treatment plan, pay online, review pre-op + post-op instructions, request appointment changes. No more front-desk clipboards.

Recall + Reactivation

Patients due for a cleaning automatically get a text + email. Lapsed patients get a personalized reactivation sequence. The system knows who's overdue, who responds to texts vs emails, and what time of day works.

Insurance Verification Rolling out

Coming soon: real-time eligibility checks the night before each appointment — flagging coverage limits, missing pre-auths, and patient balances so the front desk knows what each chair will collect. Free for founding practices at launch.

Reviews + Reputation

Automatic post-visit review requests routed to Google, Yelp, or Facebook based on which platforms perform best. Smart filtering keeps negative feedback in private response loops, surfacing real stars publicly.

Newsletters + Marketing

AI-drafted patient newsletters from real practice data — new hygienists, holiday hours, oral-health tips, seasonal specials. One-click compose, edit conversationally, send via SES or SendGrid (HIPAA-safe defaults).

Practice Ops Dashboard

Live view of calls handled, appointments booked, recalls sent, no-show rate, hygienist productivity, treatment plan acceptance, insurance collections. The numbers your DSO operator or solo practitioner actually checks every morning.

Online Scheduling Widget

Embed in your existing website or use the branded patient-facing site we provide. New patients book themselves into the right hygienist + the right chair time, with insurance prequalification built in.

HIPAA-Native Architecture

Single-tenant Postgres instance per practice. Patient PHI isolated, encrypted at rest, audited. OpenAI BAA in place for AI features. SES + Twilio configured with HIPAA-compliant flows. Built for compliance from line one.

Payments + Plans

Stripe Terminal in-office card reader, Stripe Checkout for portal payments, recurring auto-pay for treatment plans, automatic write-off + adjustment tracking, family-account billing.

Built on one architecture

Every feature shares one database, one identity layer, one design system. New features ship to your practice automatically — not as separate apps you have to evaluate, contract, and integrate.

Platform + à la carte add-ons

Start with the platform. Add only what you need.

Every practice runs the full operations platform. Everything else is à la carte — layer on a phone agent, real-time books, or insurance verification as you grow. No bloated bundles, no paying for tools you won't use.

Core Platform
Patient app · scheduling + recall · reviews & reputation · marketing & newsletters · online booking widget · ops dashboard · HIPAA-native architecture
$1,995/ mo
Add-ons · à la carte · turn on anytime
AI Receptionist · HIPAA
+$800per mo
Most popular · full PHI · BAA · 24/7
A real voice agent on your office line. Books cleanings, reschedules, intakes new patients, answers balance questions, transfers urgent calls. The single biggest source of ROI — captures the calls you're missing nights, weekends, and overflow.
Lite Chatbot
+$150per mo
Web-only · no PHI · no HIPAA needed
Branded website chatbot. Answers basic questions (hours, location, services) and routes booking intent to your online scheduler. The price-sensitive alternative to a full phone agent.
Finance Concierge
from +$499per mo
Real-time books · priced by revenue
Connect your bank and see revenue, expenses, and net profit updated daily — plus a P&L and an AI that explains the numbers in plain English and drafts journal entries for approval. No more waiting on a monthly bookkeeper.
Insurance Verification
Rolling out
Free for founding practices at launch
Real-time eligibility checks the night before each appointment — flags coverage limits, missing pre-auths, and patient balances so the front desk knows what each chair will collect. Ask us about early access.
Most practices choose
Platform + HIPAA Receptionist = $2,795/ mo
Onboarding & data migration — waived for founding practices. Data migration from Dentrix, Open Dental, Eaglesoft, Curve, or Denticon · custom AI script tuning with your team · two staff training sessions · go-live within 14 days. Normally $3,500.
$3,500
$0waived
DSO or Multi-Location? · Custom pricing for per-location architecture + central reporting · Talk to us →
"
Our practice was missing 30+ inbound calls a week. The AI receptionist now books every single one of them at 3 a.m. or 7 p.m. or whenever they call. Last month it added $42,000 in production from calls that previously went to voicemail.
— Dr. M. Lin · Group Practice, Texas
Common questions

What dental operators ask us first.

Does this replace Dentrix / Eaglesoft / Open Dental?
Not yet — and we deliberately don't try to. We integrate with your PMS (Dentrix, Eaglesoft, Open Dental, Curve, Denticon are all supported) and live on top of it for everything that PMSes are bad at: phones, recalls, marketing, ops dashboards, patient portal, insurance verification.
Is this HIPAA-compliant?
Yes. Single-tenant Postgres instance per practice, encrypted at rest + in transit, full audit logs, BAAs in place with OpenAI, AWS, and Twilio. Custom Ai Apps signs a BAA with your practice as part of onboarding.
How does the AI receptionist handle clinical questions?
It doesn't try to. It books, reschedules, intakes, verifies insurance, and answers logistical questions. Anything clinical (pain, post-op, treatment questions) gets routed to a real team member, flagged urgent if needed.
What does the AI receptionist sound like?
Indistinguishable from a great front-desk team member, on most calls. Calm, warm, asks for what it needs, transfers when it should. You can pick the voice (male/female, accent), and we tune the script with your team in a 30-min onboarding call.
Will it integrate with my existing phone number?
Yes. We forward your main office line to the AI, OR port the number entirely. Either way, patients keep calling the number they already have. The AI handles overflow, after-hours, weekends, or 100% of calls — your choice.
How long does onboarding take?
2 weeks from contract signed to first AI-booked appointment. Week 1: PMS integration + AI script tuning. Week 2: pilot the AI on a single shift with your team listening in, then go live.
What if I'm already happy with my current marketing / reminder service?
Most practices switch. But if you want to keep one tool, we won't force you off it — we layer alongside. Just know that the AI works better when it sees everything (calls + reminders + recalls + reviews) in one place.
Can I try it before committing?
Yes. Book a 20-minute live demo where we'll call the AI receptionist as a patient would and you can hear how it handles edge cases. If you want to try it on your own line, we'll set up a 30-day pilot.

Ready to hear it answer your phone?

20-minute demo where we'll call the AI as a patient and you'll hear it handle the edge cases that break most automation.

Book a 20-min demo Or call us